About the Bill of Sale Generator
Bill of Sale Generator writes a one-page record that an item changed hands. Enter the seller and buyer, the date, a description of what was sold and the price, and the page produces a clear document with numbered sections: the item, the price written in numbers and in words, the seller's statement that they own the item, the condition terms, optional governing law and a signature line for each side. For a vehicle you can add the VIN or chassis number and the odometer reading. You can choose between a sold as is wording and a version where the seller guarantees the item is as described and free of loans. Download it as a PDF or text file, or copy the text. Everything is made in your browser, and nothing you type is uploaded. It is a general template, not legal advice. Some places also require separate vehicle transfer forms or a notary, so check your local rules.
Updated September 2026
How to use the Bill of Sale Generator
- 1Choose Vehicle or Other item.
- 2Enter the seller, the buyer, the date of sale, a description and the price.
- 3Add the VIN or serial number, the odometer reading and how it was paid, if you want them in the document.
- 4Pick Sold as is or Seller guarantees, read the preview, then download the PDF and have both sides sign.
What a bill of sale is for
A bill of sale is a signed note that proves who sold what to whom, when, and for how much. Buyers use it to show they own the item and to register a vehicle. Sellers use it to show that the item is no longer theirs, which can protect them from later parking tickets, tolls or claims. It is useful for used cars and motorbikes, but also for boats, electronics, furniture, horses, tools and any private sale where no shop receipt exists.
What to put in the description
Be specific enough that nobody could mistake the item for another. For a car, give the year, make, model and colour, and add the VIN. For equipment, give the brand, model and serial number. If there are extras that go with it, such as keys, a spare tyre or a charger, list them in the description so there is no argument later.
Sold as is, or seller guarantees?
- Sold as is: the buyer accepts the item in its present condition and the seller promises nothing about how it works. The seller still states that they own it and may sell it.
- Seller guarantees: the seller promises that the item matches the description and has no loan or other claim against it, and agrees to put it right if that is untrue.
- Private used-item sales are commonly as is, but consumer laws in some countries limit how far a seller can disclaim, especially for traders.
Before you both sign
Check that the names match the identity documents, that the VIN matches the vehicle, and that the price and date are right. Each side should keep a signed copy. Many places ask for extra paperwork on top of a bill of sale, such as a title or registration transfer, an odometer statement or a notary stamp. This tool does not submit anything to any authority, so look up the rules for your country, state or province. A bill of sale often travels with other papers. Add an NDA Generator for private details, an Invoice Generator for the payment, and a Rent Receipt Generator for related rentals. Number to Words writes the price in words and Sign PDF lets both sides sign the final file.
Features
- Works for cars, motorbikes, boats and any other item
- Price written in figures and in words, in ten currencies
- Optional VIN or serial number and odometer line
- Sold as is or seller guarantees wording
- Signature lines for buyer and seller
- PDF in US Letter or A4, text file, or copy
- Private: nothing is uploaded
Frequently asked questions
Is a bill of sale legally required?
Not everywhere and not for everything. Some places require one to register a vehicle, and for other items it is simply good evidence of the sale. Check your local motor vehicle office if you are selling a car.
Does a bill of sale need to be notarised?
That depends on where you live. Some jurisdictions ask for a notary or a witness for certain sales, such as vehicles, while many private sales need only both signatures. This tool does not notarise anything.
Can I use it for a car?
Yes. Choose Vehicle, then add the VIN and the odometer reading. Keep in mind that registering a car often needs the title and other forms as well.
Why is the price written in words too?
Writing the amount in both figures and words makes the document harder to alter and easier to read. The words are made from your price in the currency you choose, for example four thousand five hundred dollars.
What does sold as is mean?
It means the buyer takes the item in the condition it is in and the seller makes no promise about how it performs. The seller still confirms that they own the item and are allowed to sell it.
What if the buyer pays in instalments?
This template states that the price was paid in full on the date of sale. If payments are spread over time, you need a different agreement that sets out the schedule, and a lawyer can help write one.
Is what I type stored or uploaded?
No. The text and the PDF are made in your browser, and nothing is sent to a server or kept after you close the page.