About the AI Email Writer
Tezmy's AI Email Writer turns a one-line idea into a complete, polite email. Type what the email should do, for example “ask my boss for leave on Friday” or “remind a client about an unpaid invoice”, choose a Formal or Friendly tone and press Write email. You get a subject line and a well-organised email with a greeting, a clear message and a sign-off, written in English. Anything it can't know, like a name or a date, is left as a placeholder in [square brackets] for you to fill in. The email is written by an open AI model on our server; your description isn't stored.
Updated October 2026
How to use the AI Email Writer
- 1Describe the email in a sentence or two, or tap one of the examples.
- 2Choose Formal (work, official) or Friendly (colleagues, people you know).
- 3Press Write email and wait a few seconds.
- 4Fill in anything in [square brackets], then copy the subject and email into your mail app.
What makes a good email
- A clear subject that says what the email is about, like “Leave request for Friday 12 March”.
- A greeting that fits the person: “Dear Mr Khan” for formal, “Hi Sara” for friendly.
- The main point in the first two lines, then any reasons or details.
- A clear ask or next step: what you want the reader to do, and by when.
- A polite sign-off with your name and, for work, your role or phone number.
Before you press send
- Replace every [placeholder] and check names are spelled correctly.
- Make sure dates, times and amounts are right; the AI only knows what you told it.
- Read it once as the receiver: is anything unclear or too long?
- Run a last check with the Grammar Checker if you edited the text yourself.
Example descriptions that work well
“Ask HR to correct my date of birth in the payroll system, it shows 1996 instead of 1995.” “Follow up on my job application for accountant sent two weeks ago.” “Tell the school my son will be absent Monday and Tuesday because of a fever.” “Politely ask a customer to pay invoice 245, which was due last week.” Each gives the AI the who, the what and the why, so the email needs only small edits.
On your phone or computer
On a phone, write the description, tap Write email, then use Copy email and paste it into your mail app; paste the subject separately with Copy subject. On a computer, keep the page open beside your inbox and write replies as they come in. When the draft is ready, check the length with the Word Counter, or reword a line you do not like with the Paraphrasing Tool.
Features
- Complete email with a subject line
- Formal or Friendly tone
- Placeholders for names and details it can't know
- Try again for a different version
- Copy subject, email, or both
- Free, no sign-up, up to 30 answers a day
Frequently asked questions
What can I use the AI email writer for?
Everyday work and personal emails: asking for leave, applying for a job, following up after an interview, thanking a client, requesting a refund, complaining politely, informing a landlord of a problem, or asking a teacher for an extension.
How do I get a better email?
Give the key facts in your description: who it is to, what you want, and any dates, amounts or reasons. “Ask my manager Priya for leave on 12 March for my sister's wedding” gives a far better email than “leave email”.
What is the difference between Formal and Friendly?
Formal is respectful and to the point, for managers, clients, schools and official offices. Friendly is warmer and more relaxed, for colleagues and people you know well, but still polite.
Why are there words in square brackets?
The AI doesn't know your name, the other person's name or exact details you didn't mention, so it leaves placeholders like [Your Name] or [Date]. Replace them all before you send the email.
Can it write emails in other languages?
It writes in English. If you need the email in another language, write it here first and then use the AI Translator, and ask a native speaker to check anything important.
Does it send the email for me?
No. It only writes the text. You copy it into Gmail, Outlook or any other mail app and send it yourself, so you always have the final say.
Is my description private?
It is sent to our AI service only to write the email and isn't stored. Don't include passwords, bank details or other sensitive information in the description.