About the Job Application PDF Maker
A good job application letter is short, clear and laid out in the traditional way: your address, the date, the employer, a subject line, a greeting, three or four paragraphs, a closing and your name. This tool does the layout for you. Type your details and the job, edit the starting text so it describes you, and download a clean one-page PDF in A4 or Letter size. The starting paragraphs contain placeholders in square brackets that show you what to write, and the page counts your words so the letter fits on one page. Your details are never uploaded: the PDF is built in your browser.
Updated October 2026
How to use the Job Application PDF Maker
- 1Fill in your name, address, e-mail and phone number.
- 2Type the job title, the company and, if you know it, the contact person.
- 3Edit the four starting paragraphs and replace everything in square brackets.
- 4Choose a closing and list what you enclose, such as your CV.
- 5Press Create PDF, download it and read it once more before sending.
What a job application letter must do
The letter has one job: to make the reader want to open your CV. It says which position you apply for, shows in a few lines why you fit, shows that you know something about the employer and asks for the next step. It should never repeat the whole CV. Keep sentences short and specific, and match the language of the job advert.
The usual structure
Your contact details go top right, followed by the date. The employer's name and address come on the left. A subject line says which job you apply for, with the reference number if the advert gave one. Then a greeting, the body, the closing and your name. This tool lays all of that out for you.
- Paragraph 1: the job and why you are writing
- Paragraph 2: your most relevant achievements
- Paragraph 3: why this employer
- Paragraph 4: thanks and a call to action
Make it specific
Replace every general claim with a fact: instead of saying you are a good team player, say you led a team of five and shipped a project two weeks early. Numbers help. Mention one detail about the company that shows you read about them, such as a product, a project or a value.
Check before you send
Read the letter aloud, check the company name and the job title, and make sure no square brackets remain. Spell the contact person's name correctly. Save the PDF with a clear file name, such as your name and the job, so the recruiter finds it easily.
Phone and computer
On a phone, fill in the form step by step and download the PDF to your files. On a computer, the longer text boxes are easier to edit. The letter is built on your device, so it works even on a slow connection once the page has loaded.
Good to know
The PDF font covers Latin alphabets; characters from other scripts show as question marks, and the page tells you which ones. The layout is deliberately plain so it is read by applicant tracking systems as well as by people. If your letter runs onto a second page, shorten a paragraph. A good application is more than one page, so build the rest as well. Write a résumé with the CV Maker, polish the words with the Grammar Checker, and turn a plain letter into a file with Text to PDF.
Features
- Traditional business letter layout
- Starting text you can edit freely
- Greeting adapts to the contact person
- Word counter and one-page warning
- Placeholder reminder before you send
- Private: nothing is uploaded
Frequently asked questions
How long should a job application letter be?
One page, roughly 250 to 330 words. Employers read many letters, so three or four short paragraphs that match the job advert work better than a long story.
What do I write in the square brackets?
They show where your own details belong: achievements that match the advert, a skill the employer wants and a specific reason why you like the company. Delete the brackets when you replace them.
Should I use Dear Sir or Madam?
Use a name whenever you can find one, for example Dear Ms Rossi. If there is none, Dear Hiring Manager is a safe modern choice. Use Yours faithfully when you do not know the name, and Yours sincerely when you do.
Can I use it for an e-mail application?
Yes. Attach the PDF to your e-mail and put a short line in the message body, or paste the paragraphs into the e-mail itself.
Which page size should I choose?
A4 in most of the world and Letter in the United States and Canada.
Is my information uploaded?
No. The letter is created in your browser and nothing is sent to a server.